Patrick <> Tonic <> Ciaran <> Megan Call

Current Design System Status

• Components live at design.solidroad.com (no login required)

• Two-way sync between Figma and dev not fully implemented

  • Code Connect feature paid for but only partially set up

  • Missing documentation and storybook stories for many components

  • Some components don’t match designs (e.g., button loading state is static image)

• Process gaps: no formal design review/sign-off workflow established

Design System Completion Requirements

• Documentation needed for each component:

  • Developer docs (technical implementation details)

  • PM/usage docs (when to use menu vs select, etc.)

  • Code Connect integration for LLM context

  • Complete storybook stories

• Single master documentation file recommended for LLM tool selection

• Ciaran to write usage guidelines, engineers to handle technical docs

• All components must match Figma designs exactly

App UI Redesign Project

• 116 navigable pages identified via Patrick’s analytics script

• Pages ranked by traffic volume for prioritization

• Three categories of work:

  • High-traffic pages need full UX redesign (top 5-10)

  • Mid-tier pages use design system with minor updates

  • Low-traffic pages get basic design system application

• Megan managing project tracking in Asana, engineering tickets in Linear

• Some pages already redesigned (quality section, some settings)

Backend Sims Current State

• Chrome extension records DOM interactions, saves to backend

• Reliability issues: ~50% failure rate for recording/playback

• Current designs not source of truth - live implementation is

• Two-iframe architecture creates constraints vs original Figma designs

• Hotspots system working but needs polish and Ciaran’s design review

Backend Sims Technical Architecture

• Recording: Chrome extension captures DOM events during screen recording

• Playback: Uses RRWeb for full recording, snapshots for step-by-step interaction

• Security model: No same-origin + scripts to prevent malicious code execution

• Hotspots: Draggable/droppable system accommodates iframe positioning constraints

• Input validation: New hotspot type for form field checking (in development)

Backend Sims Remaining Work

• Priority areas identified:

  • Chrome extension reliability fixes

  • Editor UI polish and Ciaran design approval

  • UX for adding flows to simulations

  • UX for showing flows within simulations

  • UX for standalone flow assignments

• Current add-to-simulation flow described as “criminal” - needs complete rework

Project Management & Communication

• Weekly 20-30 minute check-ins recommended initially

• Patrick may be unavailable during Series A fundraise (January)

• Alex to handle day-to-day communication when Patrick unavailable

• Megan stewarding overall project organization in Asana

• Engineering handoffs remain in Linear

Timeline & Capacity

• Design system: Highest priority for LLM integration

• App redesign: Systematic approach through page rankings

• Backend Sims: Focus on reliability first, then UX flows

• Patrick available until Series A fundraise begins

• Team capacity planning needed for sustained progress

• Chat with meeting transcript: https://notes.granola.ai/t/b3bca906-eb3d-450e-8b03-d03aa07db7c2